We do a lot of document handling offline or online. Nowadays, sending and processing documents online may require some form of compression. This is the process of encoding data in a more efficient manner to reduce its file size. Lossless compression is the kind where data is restored when it’s decompressed. This is crucial when data integrity is important for further processing or use. There are however what’s called lossy compression, which is typically applied to multimedia files where some data are eliminated. The main advantage of compressing files is the reduction of its files which consequently makes other processes much easier. The easiest way to do this by using a web-based tool because it is easily accessed and you can process a number of files at a time. Here are some of the other benefits of compressing your data:
1.Faster Transfers
Even if you’re doing different things in the network such as multimedia processing, image transfers or downloading files, you are using its bandwidth. The size of the files transferred directly affects your usage of the bandwidth, hence its transfer speed is also influenced. If you have an uncompressed file of 30Mb it will take you 30 seconds to download if you have a bandwidth of 1Mbps. But if you compress the file to 15Mb, your download lead time will be cut down to 15 seconds. It may not seem to matter, but if you have hundreds of files then that’s significant time saved.
2.Merge Multiple Files
Using web-based compression tools, you cannot only reduce the file size of individual files, but you can also merge multiple files and compress them as a whole. You may use a simple tool from this website: www.sodapdf.com/pdf-merge/, where you can merge multiple files and convert them to pdf. You can also arrange the file sequence as you need it to be before merging them. It is easy to use and you can secure your files as well as reduce its size by converting them to pdf.
3.Cost
Many web-based tools are free so you can use them with shelling out a single cent. Also, it reduces the cost of storing files because of its compressed size. If you can compress your files of up to 50% its size you’ll be able to double the capacity of your storage device.
4.Increased Efficiency
Because of the increased transfer rate, you and your employees will be able to download and send files that would have taken a long time to finish. Accessing large files can also cause bottlenecks in the process and would affect lead time. If you have compressed your files then accessing them will improve the workflow as they take little storage space and can be quickly retrieved.
5.Better User Experience
There are services that rely on downloadable content. Using large uncompressed files will significantly affect the user’s experience as it’ll take a long time for them to download the files. With file compression, it improves download speed and prevents its customers from leaving the page.
Data processing entails a lot of data modifications that aim to improve communications and maximize productivity. Dealing with large files can be very slow and inefficient, that is why computers apply a data communication algorithm to speed up computing and process. Without compression, we will be spending countless hours accessing our files waiting for it to be downloaded and costing valuable storage capacity.
